Equipment Rentals

Rental orders must be submitted at least 1 week before the pickup date.

Orders placed less than one week in advance are subject to a 20% expediting fee and availability.

Renters Name*

First Last

Renters Phone*

Renters Email*

Renters Billing Address*

Street Address Address Line 2 City State ZIP Code

Is this going to be billed to a separate party from the renter?*

Yes
No

*The separate party must have an existing Net30 account before the pickup date. The renter must be an authorized person on the account. This in no way relieves the renter of the financial responsibility of payment should the billing party not fulfill their obligation. The renter will also be responsible for late fees and or damages made to the equipment.

Net30 Account*

Name of Business or Entity

Net30 Customer ID

Please provide the Net30 Customer ID if available

Net30 Contact Phone*

Net30 Contact Email*

Which method would you prefer for fulfilling your rental order?*

Customer will pick up
US mail Service
UPS

Is your shipping address different than your billing address?*

Yes
No

Shipping Address*

Street Address Address Line 2 City State ZIP Code

PICK UP DATE:*

Enter the date you will be picking up your order. For shipments, input the desired deliver by date (note: deliveries may experience delays, please plan accordingly).

Rental Period*

1 Week
2 Weeks
3 Weeks
4+ Weeks (aproval required)

Equipment is rented on a weekly basis. Rentals exceeding four weeks require written approval from IREMSC’s director.

Items Needed- Please use inventory numbers from Online Catalog.*

If you are attaching a completed class specific equipment request form, please wite "see attached".

Class Specific Equipment Request Form

Drop files here or

Max. file size: 256 MB.

Attach your completed class specific equipment request form.

Comments and Questions

Today's Date

Rental Agreement Terms*

The Renter confirms they have read, understand, and agree to the full IREMSC Rental & Purchasing Policy. (available at https://iremsc.org/supplies/equipment-rentals/)

INTERIOR REGION EMS COUNCIL
RENTAL & PURCHASING POLICY

PURCHASING POLICY
All sales and rental charges are final. Payment is required at the time of reservation for rental equipment, books, and other items. Accepted forms of payment include Visa, Mastercard, Discover, and local checks. Government agencies and recognized EMS providers may qualify for a Net 30 account, subject to approval. Special orders must be paid in full in advance.

RESOURCES
You can access the online order form at https://iremsc.org/supplies/equipment-rentals/. If you don’t receive a confirmation email within 48 business hours, please reach out to our Training and Resource Assistant at resources@iremsc.org or call 907-456-3978.

CLASSROOM RENTAL
For information on renting IREMSC’s classroom, please refer to the Classroom Rental Agreement at https://iremsc.org/supplies/classroom-rentals/

PRIVATE/CORPORATE CLASSES
For information on the prices and scheduling of private classes, please refer to course option 2 at https://iremsc.org/aha-ems-training/aha-training-center/aha-courses/cpr-first-aid-bls/

RENTAL EQUIPMENT AND BILLING

REGULAR RENTAL ORDERS
Rental orders should be submitted via the online order form at least one week before the expected pickup date. If you plan to take rented equipment outside of the Fairbanks/North Pole area, please notify IREMSC staff when placing your order. Regular rental orders cannot be placed by phone and are subject to availability on a first-come, first-served basis.

LAST-MINUTE RENTAL ORDERS
Rental orders placed less than one week in advance are subject to a 20% expediting fee. For these last-minute requests, it is strongly recommended to submit your order via the online form and call the office to confirm immediate receipt and review. If you plan to take rented equipment outside the Fairbanks/North Pole area, please notify IREMSC staff when placing your order. Last-minute orders are contingent on the availability of IREMSC’s Training Department staff to process them within the requested timeframe.

RENTAL ORDERS REQUIRING SHIPPING
Rental orders requiring IREMSC to arrange shipping are subject to a 20% transportation surcharge. These orders must be placed at least two weeks in advance via the online order form. IREMSC will contact you to coordinate shipping, finalize rental rates, and make necessary arrangements. Shipping costs must be paid by the renter in advance. These orders are dependent on freight availability and shipping schedules. Rush shipments may be possible upon request.

Equipment will be shipped or delivered to you, and must be returned, at your own risk and expense. All shipping costs, both to and from your location, are the responsibility of the renter. Shipping charges are based on the actual cost to IREMSC for transporting equipment from our facility to the delivery point and are not included in rental fees or transportation surcharges.

Refused deliveries will be treated as completed rental transactions, with the renter responsible for the full cost of the rental, as well as any additional expenses incurred by IREMSC in securing or retrieving the equipment.

In the event of weather delays or other transportation issues, IREMSC will consider reasonable accommodations, such as waiving late fees or extending the rental period at no extra charge, on a case-by-case basis as approved by management. However, no accommodation will be made if delays affect IREMSC operations—such as when equipment is reserved for another client or needed for a scheduled IREMSC class.

EQUIPMENT RENTAL TERMS
IREMSC currently serves only the Interior of Alaska and rents equipment exclusively to certified instructors. While proof of certification may be requested, instructors are responsible for ensuring the equipment they rent falls within the scope of their certified practice. Rental accounts must be established in advance by completing the necessary paperwork under AHA Instructor support forms at https://iremsc.org/aha-ems-training/aha-training-center/cpr-instructor-resources/. Please also refer to the training center policies and procedures.

All rental resources (equipment, manikins, videos, etc.) are rented on a weekly basis. Exceptions may be requested in advance for approved State of Alaska EMT-I, II, III, ETT, Medevac Escort classes, or for use in rural communities, at the discretion of IREMSC Management. The expected return date (due date) must be recorded on the rental form at pickup, along with the signature and printed name of the person collecting the equipment. Equipment must be picked up and returned during posted business hours. Office holiday closures will be announced in advance.

IREMSC will rent equipment out for no more than four weeks without a written request and explanation from the renter, along with documented approval from IREMSC's director. All rental orders are on a first-come, first-served basis and subject to availability. IREMSC classes take priority, so equipment may be unavailable or not available for the full duration requested if it is needed for scheduled IREMSC classes.

IREMSC does not offer extensions on rental equipment. All equipment must be returned by the original due date. Late returns will incur additional fees. The instructor/renter assumes full responsibility for all rented items. IREMSC does not provide insurance against loss or damage once the items leave our custody.

EQUIPMENT RENTAL BILLING
A business account may be used for rentals, but the certified instructor must be the primary contact for equipment reservations. Instructors/renters are required to keep an updated credit card on file for incidental charges or late fees, and they are responsible for ensuring the equipment is used solely for its intended purpose.

All rentals must be paid in full when the reservation is confirmed. Government entities and recognized EMS providers may qualify for a Net 30 account after completing additional setup paperwork under AHA Instructor support forms at https://iremsc.org/aha-ems-training/aha-training-center/cpr-instructor-resources/ which must include a list of instructors authorized to rent for the business and designated purchasers.

A digital invoice will be emailed to the person placing the order. If that person is not responsible for payment, it remains their responsibility to ensure the relevant person or department within their agency receives the invoice. Past-due accounts will incur a 1% monthly fee on outstanding balances. Net 30 accounts with invoices over 90 days past due may have a hold placed on the account, during which interest will continue to accrue.

LATE CHARGES
Items returned after the established due date will incur a late fee equal to the weekly rental rate of the items, plus a 10% surcharge. This late fee will continue to accumulate daily until either the item is returned or the current replacement cost of the item, as determined by IREMSC Management, is reached.

CLEANING/DAMAGE
All returned items will be thoroughly cleaned and disinfected by IREMSC before being rented out again. During the cleaning process, items are inspected to ensure they remain in good working order. Renters are expected to return items in a reasonably clean condition.

Items returned in an excessively dirty, contaminated, or damaged state, as determined by IREMSC Management, will incur a minimum of one hour of employee labor at $50 per hour per item to repair, clean, or replace the item. The number of hours required will be determined by management, with a minimum charge of one hour per item.

Per American Heart Association (AHA) guidelines, manikins must be sanitized between uses. If you plan to use equipment for multiple classes during a single rental period, you are required to sanitize the manikins between sessions. Instructions for proper care and sanitization, along with appropriate sanitization materials, can be found at .

Our rental rates account for normal wear and tear expected from regular use. However, renters are responsible for repair or replacement costs for items rented in good condition but returned with damage, such as rips, tears, stains, mildew, or missing parts. Incidentals and late fees will be charged to the credit card on file, and a receipt will be emailed.

LIABILITY
The renter acknowledges the risks associated with teaching EMS courses and using rented equipment. IREMSC is not liable for any accidents, injuries, or damages that may occur during instructor or student activities, or as a result of using the rented equipment. Instructors/renters agree to indemnify and hold harmless the Interior Region EMS Council from any claims, charges, costs, or liabilities arising from the use or misuse of rented equipment or related activities.

While IREMSC provides equipment that has been cleaned and appears to be in working order, we do not guarantee or warrant the equipment for any specific performance or purpose. In the event of equipment malfunction or failure, IREMSC's liability will be limited to no more than the rental fee for that item as stated on the original invoice.

RENTAL EQUIPMENT IS FOR TRAINING PURPOSES ONLY AND IS NOT MAINTAINED OR TESTED FOR PATIENT USE.

Equipment
Rentals

Rental orders must be submitted at least 1 week before the pickup date.

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